Tuesday January 23, 2007
Perth Museum, 11 Gore Street E.,
Perth
3:00 to 5:00pm
MINUTES OF THE MEETING
Attachments: A
to H were Handouts at the Meeting
A Agenda
B Minutes of last AGM - 2005 (Click here to view)
C List of Association Activities
Carried out in 2006 (Click here to view)
D Auditor’s Report + Financials - 5
pages
E List of Proposed 2007 Activities
and Events (Click here to view ~ PDF document)
F Proposed Amendments to
Association By-Laws
G Board of Directors Slate for 2007
H List of Supporting Organizations
for 2006
I Report on Clean Water Act -
Speaking notes
1. Welcome
and Introductions
The meeting began at 3:15 with a welcome by the FoTW chairs, David
Taylor and Carol Dillon.
Nineteen members were in attendance, confirming a quorum to proceed.
Members of the 2006 Board in attendance were introduced and all of the
2006 Directors were thanked for their contributions to the organization and
watershed in the past year (in attendance: David Crowley, Chris Stone, Carol
Dillon, Colin Stephenson, Karen Hunt, Orion Clark, Bob Sneyd, Joe Slater, David
Taylor).
2. Approval of 2005 AGM Minutes
The Minutes for the 2005 AGM, held on November 22, 2005, were presented.
[Note: Future AGMs will be held in the first quarter of the following year,
thus the present AGM covers the year 2006].
Motion: That the
Minutes dated November 22, 2005 be accepted as presented.
Moved: Karen Hunt
Seconded: David Crowley
Motion
passed
3. Review of Association Activities
Carried out in 2006
The list of activities for 2006 refers. Carol Dillon reviewed the list
of activities noting that the FoTW activities are guided by the Tay Watershed
Management Plan. What can be done is limited by volunteer and financial
resources. Four areas were highlighted for special mention:
- Completion
and publication of the Tay Watershed Times tabloid;
- The
number of workshops organized and/or sponsored by the FoTW or attended by Board
members for professional development;
- Lake Management
Plans - a continuing successful initiative boosted by a number of successful
financial grants in 2006; and
- Association
changes for smoother operation such as review of and changes to by-laws,
separation of Open House and AGM, and adoption of a policy on Climate Change to
reflect current public interest in this topic.
4. Presentation of Financial
Statements and Auditor’s Report
Five-page financials handout refers. Colin Stephenson presented the
financial report and auditor’s letter.
Motion: That the
financial statements be accepted as presented.
Moved: John Miller
Seconded: Bob Sneyd
Motion
passed.
5. Proposed
2007 Activities and Events
Attachment E refers. Chris Stone led a detailed review and discussion
of proposed activities for the Association for 2007. He described the list as
an “ambitious wish list” from which the Board would select activities over the
year that can be delivered within available staffing and financial resources.
The
discussion touched on the following points:
- The Lake Management
Planning (LMP) Program aims to complete three lake plans over the three year
program in addition to introducing local area lakes to LMP information. Otty
Lake and Pike Lake have been selected as the first two of these lakes to
receive targeted assistance.
- One goal in 2007 is
to create more newsletters.
- Matt Craig
mentioned the pristine Tay River between Christie Lake and Glen Tay and urged
more promotion of canoeing on this stretch
- Chris Stone
suggested the need to bring the climate change dialogue “home” - what does it
mean for this area?
- It was noted that
the availability of a sufficient number of volunteers is the main factor
limiting the delivery of all the activities on the ‘wish list’. Bob Sneyd
suggested cooperating with other partner organisations to expand the volunteer
base – which, it was agreed, is a good objective.
6. Proposed Budget for 2007
Colin presented the proposed budget for 2007. Because the fund-raising
lottery has been successful and the Association is in a stronger financial
position than in past years, Colin recommended that some money be kept in
reserve for 2008. Susan Brandum introduced a discussion on what portion of
grants can be used for FoTW administration costs. She suggested that 10% is a
normal amount and suggested that future grant applications build in an
administration fee to help offset expenses. Colin was thanked for his fine work
as treasurer in the past year.
Motion: That the
budget be accepted as presented.
Moved: David Crowley
Seconded: Joe Slater
Motion
passed.
7. Amendments to Association
By-Laws
Attachment F refers. Colin Stephenson presented the by-law amendments
and reasons for them.
Motion: That the
amendments be accepted as presented.
Moved: David Crowley
Seconded: Karen Hunt
Motion
passed unanimously.
8. Election of 2007 Board of
Directors and Appointment of Auditor
Attachment G refers. David Crowley introduced the slate for 2007.
Discussion noted that the Board will still be seeking additional representation
from the upper end of the watershed. The Frontenac Environment Partnership was
suggested as a possible source for an upper lake member. David Taylor,
co-chair, took the opportunity to thank those members of the 2006 Board who
have retired from the Board: Orion Clark, Aileen Merriam, and Sarah Rosolen,
and Carol Dillon who has stepped down as a co-chair this year.
Motion: That the
slate for 2007 be accepted as presented.
Moved: John Miller
Seconded: Bob McGill
Motion
passed.
Motion: That John
Gibb-Carsley be appointed as auditor for the FoTW for 2007.
Moved: David Crowley
Seconded: Susan Brandum
Motion
passed.
9. Report of Clean Water
Carol Dillon provided a report on the status of the Clean Water Act and
what it means for the Tay Watershed. Speaking notes are attached as Attachment
I.
10. Motion: That the meeting be adjourned
at 5:00 pm.
Moved: Karen Hunt
Seconded: Barbara King.
Motion
passed.
Final minutes:
January 26, 2007
