ANNUAL GENERAL MEETING - 2007
Tuesday January 29, 2008
Dufferin Square Conference Room, Perth
3:00 to 5:00pm
MINUTES OF THE MEETING (Draft Feb.4, 2008)
Documents
displayed at meeting:
1. Agenda
2. Minutes of AGM for 2006
3. List of Association Activities in 2007
4. Auditor’s Report
5. Financial Statements (including 2007Statements and Proposed 2008 Budget)
6. List of Proposed 2008 Activities
7. Board of Directors Slate for 2008
Copies of these
documents are available on the Association website, by clicking on any item in
the above list if you are on line, and paper copies may
be obtained by sending an e-mail to info@tayriver.org
.
1. Welcome
and Introductions
The meeting began at 3:15 with a welcome by President, David Taylor.
As seventeen members were in attendance, a quorum was in place.
Members of the 2007 Board in attendance were introduced. The 2007 Directors
were thanked for their advice and assistance to the organization over the past
year. In attendance were: David Crowley, Annie Dalton, Chris Stone, Colin
Stephenson, Karen Hunt, Barbara King, Gordon Munroe, Bob Sneyd, Joe Slater, Matt
Craig, Jeff Dean (for Jim Peden), and David Taylor. Unable to attend were:
Carol Dillon, Lynn Preston, Andrea Klymko, Jim Humphrey, and Susan Brandum.
As the
association had decided to reduce the paper handouts this year, the
presentations were based on Power Point summaries. However, a full set of the documents was made available
at a display table, and paper versions offered if desired (no requests
received). A
complete set of the documents will be posted on the website.
2. Approval of 2006 AGM Minutes
The Minutes for the 2006 AGM, held on January 23, 2007, at the Perth
Museum, were reviewed briefly. As there was no discussion on this, they were
approved by motion from the floor.
Motion: That the final
Minutes for that AGM, dated February 5, 2007, be accepted as presented.
Moved: Joe Slater
Seconded: David Crowley
Motion
passed (unanimous)
3. Review of Association Activities
for 2007
The list of activities for 2007 was presented in summary by David
Taylor, who noted that, as in recent years, the activities focused on three
main objectives:
-
Providing information
and education on the watershed and water resources
-
Carrying out the
recommendations of the Tay Watershed Management Plan
-
Maintaining and
building the association
Examples were presented of some of the larger activities carried out in
each of the focus areas.
4. Presentation of Financial
Statements and Auditor’s Report
Treasurer Colin Stephenson presented a summary of the Association’s financial
report for 2007, noting that the Association has a positive operating cash balance
as a result of the completion of the Wee Lassie lottery, the Celebrity Auction at the Watershed Evening and donations. He noted that the balance is expected
to be slightly lower at the end of 2008, as the result of the projected net loss
in the proposed 2008 operating budget. He also noted that the rather large
cash balance in the Lake Management Planning account, which is the remainder of
grants received for that project, is expected to be fully spent in 2008,
resulting in a net loss for the program during 2008.
The auditor’s report, prepared by John Gibbs-Carsley, noted that the
accounting records and supporting documents were very complete and
comprehensive, and the statements represented ‘accurately, completely and
fairly the financial state of the Friends of the Tay Watershed Association for
2007’.
Some discussion was focused on the need to retain a portion of grants for
association administration costs. It was agreed that future applications
include an allocation for this (note: in the discussion of this subject at last
year’s AGM, it was suggested that the allocation be 10%).
The Board took this opportunity to express its appreciation to John
Gibb-Carsley for his considerable assistance in providing the auditor’s report
for the association for the past three years.
As Mr. Gibb-Carsley will be stepping down this year, discussions are
underway to appoint a new auditor for 2008.
Motion: That the 2007
financial statements be accepted as presented.
Moved: David Crowley
Seconded: Karen Hunt
Motion
passed (unanimous)
5. Proposed
2008 Activities and Events
Chris Stone led a detailed review and discussion of the new activities
and events that are being proposed for the Association for 2008. The complete
list of planned activities, which is posted on the association website,
includes many that are delivered every year, such as participation in
committees.
Some of the new programs or activities highlighted by Chris for 2008
are: displays in several festivals; a Tay Watershed Legacy Fund; preparations
for the Tay Canal 175th Anniversary in 2009; participation in the
Watershed Festival and in Historica; and a watershed stakeholder meeting.
6. Proposed Budget for 2008
Colin Stephenson presented a proposed budget for 2008, based on the
activity program outlined earlier by Chris Stone. The budget includes a higher
than average Education allocation to cover the proposed activity program. It
projects a substantial net loss for the year, mainly as the result of the conclusion
of the Lake Management Planning program, using grants received in prior years
and, to a much lesser extent, as the result of the Education budget financed by
prior year’s fund raisers.
Motion: That the 2008
budget be accepted as presented.
Moved: Bob Sneyd
Seconded: Annie Dalton
Motion
passed (unanimous)
7. Election of 2008 Board of
Directors and President
David Crowley introduced a proposed slate for the Board of Directors
for 2008. All of the 2007 Board members have agreed to continue and, in
addition, a new member, Doug James of Perth was proposed,
As
there were no additional nominations from the floor, the nominations were
closed.
Motion: That the proposed
slate for 2008 be accepted as presented.
Moved: David Crowley
Seconded: Jeff Dean
Motion
passed (unanimous)
David
Crowley also opened the floor to nominations for President, proposing the
current
President, David Taylor.
As
there were no other names, nominations were closed.
Motion: That David
Taylor be elected President
Moved: Gordon Munroe
Seconded: Karen Hunt
Motion
passed (unanimous)
8. Selected Watershed Issues
Matt
Craig, Rideau Valley Conservation Authority, explained and led a
discussion
on the
planned arterial road for Perth, the current location of which would be on the
east
side,
between Perthmore Glen and the Perth Long Swamp. Matt outlined the
environmental
issues involved with this site and the mitigation measures that the RVCA
and
MNR are proposing to reduce impact on this Provincially Significant Wetland,
including,
amongst others, ensuring (and improving) the natural hydrologic flow of the
area
and installing of adequate buffers. The FoTW will be submitting several proposed
measures
along these and several other related lines to the project consultants.
Mat
Craig then provided an interesting review of his recent activity in the
planning sector,
including some details on the applications received and Provincial
permits granted, and the types and
geographic spread of the activity.
The
foregoing type of presentation on a specific local issue is a slight innovation
for the
AGM,
and, given the interest shown, could be considered for future sessions.
9. Thanks
to Volunteers
The
Board expressed thanks to several volunteers who have assisted the association
Often throughout the past year. In particular, the Board again noted
the contribution of: Helen Park, who organises the mailings; Mel Dillon, Frank
Roy, and Kevin Bowes for
assistance at many of our projects, Ruth Craig for housing the St.
Lawrence skiff; and
Store & Lock on Scotch Line for providing safe keeping for our Wee
lassie last year.
10. As the AGM agenda was completed, a Motion for
adjournment was made, at 5:00 pm.
Moved: Bob Sneyd
Seconded: David Crowley
Motion
passed (unanimous)
Minutes: February 4, 2008
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